Trout Lake Community Centre Association’s 2023 Annual General Meeting

The Board of Directors of the Trout Lake Community Centre Association (TLCCA) hereby gives notice that the Annual General Meeting (AGM) of the TLCCA will be held in-person at Trout Lake Community Centre’s Willow room on the 22nd day of November 2023 at the hour of 7:00 p.m. for the following purposes:

1. To receive the report of the directors to the members
2. To receive the financial statements of the Association for the period ended August 31, 2023
3. To appoint an accountant for the Association for the ensuing year
4. To elect directors of the Association
5. To conduct any other business that may properly be conducted by the members

DATED the 27th day of September 2023.
BY ORDER OF THE BOARD OF DIRECTORS
Per: David Finnis, Secretary

Registration and Participation in the AGM 

We are very excited to be hosting our AGM with refreshments, light snacks, and a community mingle session! Join us in the Willow Room at Trout Lake Community Centre on November 22nd, 7:00 p.m.

Members wishing to participate are asked to please register by Monday, November 13th here under Activity #474865.

About the TLCCA Board of Directors

Community members make up the Trout Lake Community Centre Association’s creative and committed Board of Directors.

The Board consists of a maximum of 17 directors elected by members of the Association at our Annual General Meeting. Directors serve a term of two years.

We meet at 6:30 p.m. on the fourth Wednesday of every month. In addition, directors may play a role on committees (such as the Program Committee, Arts and Social Committee, Seniors Committee, Preschool Committee, Green Committee and the newly formed Truth and Reconciliation Committee) or assist with special projects.

Interested? Want to learn more about the Association Board? Contact Carol at [email protected].

AGM FAQs

Who is eligible to vote at an Annual General Meeting?

Any member is eligible to vote at the AGM if they have registered for an Association program or renewed their membership more than 30 days before the AGM [s.3.13(a) of the TLCCA bylaws], and their membership is in good standing. A member is not in good standing if they’ve failed to uphold the constitution or haven’t complied with the bylaws or policies of the Board, if and to the extent applicable (s.2.5).

Who is a member of the TLCCA?

Anyone over the age of 18 who registers for Association programs and activities at the Centre (note that this excludes Fitness Centre and rink programs) will automatically become a member unless they choose to ‘opt out’/decline membership. However, adult community members may specifically request membership by registration, with assistance of Trout Lake staff (s.2.1). Membership lasts 12 months from the date the person becomes a member (s.2.2).

Who is eligible to be a director?

Any member in good standing who is qualified to act as a director as set out in section 44 of the Societies Act of British Columbia is eligible to be a director (see here).

How are potential directors nominated?

Names of nominees that are submitted in writing to our Senior Board Administrator Carol Smith before the AGM, which are then made available to the members at the time of the AGM. Eligible members may be nominated by another eligible member at an AGM.