Room Rentals

Board Room

• Great for small meetings of 14 people or less.
• Includes white board.
• Excellent for meetings, brainstorm sessions and presentations.

Grandview + Lakewood Room

• Flexible space with moveable room dividing wall.
• Ideal for a variety of events and functions of 125 people or less.
• Beautiful park views, outdoor access, small kitchen facilities.

Kitchen

Grandview Room

Separated by a removable divider, the Grandview Room is perfect for birthday parties, family gatherings and other events with an attendance of 80 guests or less.

Lakewood Room

• The Lakewood is adjacent to the Grandview Room and has a 45 guest capacity.
• There is a wonderful view of John Henry Park from large windows that provide a lot of natural light.
• Great for meetings and smaller gatherings.

Gymnasium

• A full size gym that can accommodate 2 volleyball courts, 3 badminton courts, basketball and soccer.
• Ideal for sport practices or weekly games with friends.
• Sports bookings only (i.e., no trade shows, galas, etc…).
• The gymnasium can also be divided into one-third and two-thirds.

Maple Room

A small meeting space with a whiteboard included in the room. Perfect for meetings requiring space for 15 people or less. A lot of natural lighting in the room.

Additional charges

Staff charges

• All rentals are subject to staffing fees
• The number of staff required will be at the discretion of the Rental Coordinator and dependent on the activity, scope and size of rental
• $25 per staff member per hour, minimum two hours

Damage deposit

• For all functions over 50 people
• Deposit fee amount is dependent on the scope of the rental ($20-$300)

SOCAN & ReSound

• Music royalty tariff for rentals with music and/or dancing
• Rates vary depending on rental group size and activity

* Please note:

• Discounted room rental rates are available for not-for-profit organizations.
• Commercial events, filming and sports leagues are subject to our commercial rates.
• Our outdoor spaces can also be rented in conjunction with their adjacent indoor spaces.
• Prices are subject to change without notice
• Prices do not include GST

Frequently Asked Questions

Who is responsible for set up and take down?

All groups are responsible for their own set up, take down and basic clean up of the rented space. The assigned rental staff will assist with set up of additional rented equipment when requested.

Is there parking?

We offer a large, free parking lot.

How far in advance can I book?

We accept bookings that occur during our regular hours of operation up to three months in advance, and accept after hours bookings up to one year in advance.

What equipment can be provided?

Based on availability and the room reserved, we can provide at no additional cost:

• Furniture: 6 ft x 2.5 ft tables, chairs 
• Audio/visual: portable sound system with wireless microphone
• Other: podium, flip charts, coffee/hot water urns (we do not provide kitchen utensils)

Based on availability and the room reserved, we can provide at costs listed:

• Furniture: 5 ft round tables($9 per table)
• Audio/visual: LCD projector and screen ($50)

When can I gain room access on the day of the event?

You can gain access at the start time on your permit. When booking, your reservation must include set up and clean up times.

Can we bring our own caterer?

Catering and food services are welcome; however, no cooking of food is permitted on site. The facility has a small kitchen that is shared by all users, but may be reserved for exclusive use. The kitchen is suitable for warming, preparing and staging food service.

Is there a non-profit rate?

Events that are booked by a provincially or federally registered non-profit are eligible for a 25% discount on the posted rental rates.

When do I get my damage deposit back?

Deposits will be refunded less any outstanding charges within thirty (30) days of the end of the rental.

Besides room rental charges, what other charges may I incur?

SOCAN fees (music royalty fees) are applied if pre-recorded music is played and if dancing is involved as a flat fee ranges from $20.56 to $59.17. Each rental also requires a staff to oversee the event. The staffing charge is $25/hour, including 15 minutes before and after the event to check in with the rental groups. A second staff is required if alcohol is being served at your event.

Is there anything I should be aware of for gym rentals?

All user groups playing sports will be required to obtain a sports insurance at least (1) week prior to the start of the event. 

Can alcohol be served at our event?

Alcohol can be served at your event if a special occasion license is obtained from the Liquor Licensing Branch of BC. To ensure safety, you will also be responsible to pay for a second rental staff. A copy of your approved license must be provided to the centre at least one week prior to the event and be displayed on the day of.

What is the Cancellation Policy? 

Cancellations for a refund must be done at least 30 days prior to the start of the event. There will be no refunds beyond this point in time.