Trout Lake CCA’s 2021 Annual General Meeting
The Board of Directors of the Trout Lake Community Centre Association (TLCCA) hereby gives notice that the Annual General Meeting of the TLCCA will be held on the Zoom video platform on the 24th day of November 2021 at the hour of 7 p.m. for the following purposes:
- To receive the report of the directors to the members
- To receive the financial statements of the Association for the period ended August 31, 2021
- To appoint an accountant for the Association for the ensuing year
- To elect directors of the Association
- To conduct any other business that may properly be conducted by the members
DATED the 13th day of October 2021.
BY ORDER OF THE BOARD OF DIRECTORS
Per: Heather Armstrong, Secretary
Registration and participation
While normally our Annual General Meeting is an in-person affair with live music and followed by refreshments and a community mingle session, due to COVID-19 it will be held via Zoom for the second year.
Members wishing to participate are asked to please register by Thursday, November 18th at recreation.vancouver.ca under Activity # 383038.
Following your registration, you will receive an email with the Zoom sign-in information and a PDF of the Trout Lake Community Centre Association’s 2020-2021 Annual Report.
Please be sure your recreation.vancouver.ca account includes an up-to-date email address! And as ever, please feel free to get in touch with us by email at [email protected].
We are seeking community members to join the Trout Lake Community Centre Association’s creative and committed Board of Directors.
The Board consists of a maximum of 17 directors elected by members of the Association at our annual general meeting. Directors serve a term of two years.
We meet at 7 p.m. on the fourth Wednesday of every month. In addition, directors may play a role on committees (such as the Program Committee, Arts and Social Committee, Seniors Committee, Preschool Committee, Climate Action Committee and Youth Council) or assist with special projects.
Who is eligible to vote for directors at an Annual General Meeting?
Any member is eligible to vote at the AGM if they have registered for an Association program or renewed their membership more than 30 days before the AGM [s.3.13(a) of the TLCCA bylaws], and their membership is in good standing. A member is not in good standing if they’ve failed to uphold the constitution or haven’t complied with the bylaws or policies of the Board, if and to the extent applicable (s.2.5).
Who is a member of the TLCCA?
Anyone over the age of 18 who registers for Association programs and activities at the Centre (note that this excludes Fitness Centre and rink programs) will automatically become a member unless they choose to ‘opt out’/decline membership. However, adult community members may specifically request membership by registration, with assistance of Trout Lake staff (s.2.1). Membership lasts 12 months from the date the person becomes a member (s.2.2).
Who is eligible to be a director?
Any member in good standing who is qualified to act as a director as set out in section 44 of the Societies Act of British Columbia is eligible to be a director (see http://www.bclaws.ca/civix/document/id/complete/statreg/15018_01).
How are potential directors nominated?
Names of nominees that are submitted in writing (to [email protected]) before the AGM are made available to the members at the AGM. Eligible members may be nominated by a member at an AGM.
Ask for a Board volunteer application form at the front desk or by email to [email protected].
Read more about Trout Lake Community Centre Association at troutlakecc.com.